Seminar Site Inspection Checklist - Lamesha, Ginger, Liz, Jacque

Submitted by Lamesha, Ginger, Liz and Jacque

COLLEGE BOARD SITE INSPECTION CHECKLIST

Site Inspection Date:


Completed By:


Property Name:

Address:

City: State: Zip:

Website address:

Direct bill available: Yes _____ No _____

Airports (s) & distance from hotel:

Complimentary Transportation: Yes______ No _____

Type of Property: ____Hotel ___Resort ____Downtown ____Airport

_____Conference Ctr. ____Restaurant/Banquet Facility ____Other

Number of sleeping rooms: ______________ Suites: _____________

% of Non-Smoking Rooms ________

Number of restaurants: ______ Number of lounges: _______

Catering available Yes _____ No _____

Construction planned ______Yes _____No If yes, what and when?

Rate the following: (1 poor 3 average 5 superior)

1. Lobby Décor 1 2 3 4 5
2. Lobby Seating/location 1 2 3 4 5
3. Lobby condition/cleanliness 1 2 3 4 5
4. Restaurant (s) condition/cleanliness 1 2 3 4 5
5. Restaurant décor 1 2 3 4 5
6. Restaurant(s) menu selection/pricing 1 2 3 4 5
7. Restaurant(s) food quality 1 2 3 4 5
8. Public restrooms condition/cleanliness 1 2 3 4 5
9. Public restrooms proximity 1 2 3 4 5
10. Adequate security 1 2 3 4 5
11. Adequate fire safety 1 2 3 4 5
12. Overall rating 1 2 3 4 5

SLEEPING ROOMS
1. Rate: Single$_______ Double $_______ Suite $______
2. Group Single$_______ Double$ _______ Suite $______

Rate the following: (1 poor 3 average 5 superior)

1. Proximity to meeting space 1 2 3 4 5
2. Condition/cleanliness 1 2 3 4 5
3. Soundproofing 1 2 3 4 5

MEETING SPACE

Rate the following: (1 poor 3 average 5 superior)

1. Proximity to sleeping room s 1 2 3 4 5
2. Décor 1 2 3 4 5
3. Condition/cleanliness 1 2 3 4 5
4. General amenities 1 2 3 4 5
5. Overall rating 1 2 3 4 5

Space available on requested dates: _____Yes _____No

Room Rental Charge $ __________________

Set-up charges $__________________

AV costs: $_____________ Price list provided: ______Yes ______No

Company on property ____ Yes ______No


SERVICE & AMENITIES

Business Center _____Yes _____No

Parking _____Yes _____No Cost per day $_________

Fitness Center _____Yes _____No
Complimentary for guest _____Yes _____No
If no, cost $_________
Pools: ______Yes _____No

POLICY FOR SHIPPING BOXES

Cost $_______________ How early can boxes be shipped? ________________

FACILITIES POLICIES

Cancellation penalty by date: ___________________$____________________

Attrition penalty by date: _____________________ and __________________%

Deposit by date ______________________ $________________

Rate the following: (1 poor 3 average 5 superior)

Overall rating for property 1 2 3 4 5


ESTIMATED EXPENSES OF MEETING FOR THIS SITE

Sleeping Room Expenses $_________________
Meeting Room Expenses $_________________
Food & Beverages Expenses $_________________
A/V & other equipment expenses $_________________
Taxes $_________________
Service charges $ _________________
Other meeting expenses $_________________
Total estimated expenses $_________________

NOTES
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